Tenancy Agreement Data Protection

Q. We currently have a clause stating that they agree that we pass on their data to distribution companies (TAP owners, etc.), so this is not valid now? Vital interests: the OIC website states that it is on this basis that you need to process personal data to protect a person`s life, and that you must be able to justify your reasons for this choice and provide data subjects with accessible information about it, How you store your personal data is essential; The way you can do this is to provide a privacy statement. Privacy notices are not new to the GDPR; they are a requirement under the current Data Protection Act 1998. Data protection information is normally found at the bottom of a website. The result of your data audit is the privacy policy. In previous versions of our residential tenancy agreements, there was a clause where the tenant agreed to speak to the housing allowance services. The new GDPR directive states that anything that requires consent should not be part of a main contract, but a separate consent that can be revoked as easily as the consent was given. Legal obligation: the ICO website states that it is on this basis that it is possible to trust if you need data processing to comply with customary law or legal obligation. However, this does not apply to contractual obligations. Treatment must be necessary.

If you are reasonably able to comply with personal data without processing, this basis does not apply. You should document your decision to base yourself on this legal basis and be able to identify either the specific legal provision or an appropriate source of advice or instructions that clearly specify your commitment, and ensure that you can justify your argument. The questions to ask are: « Should our processing be based on consent? » / « Do we need consent to process the data? » One. You will be asked questions, for example. B if you are an individual entrepreneur or a limited liability company, the name of the company and the function. This data is stored in a public register of registered data controllers. You are also asked to provide the contact details of a relevant staff member. One. According to the GDPR, you must identify the different subcontractors with whom you want to share the tenant`s data so that they can give their consent. A catch all `utilities` is not enough.

In your consent document, identify the organizations by name, so that the tenant has the option to refuse to disclose their data to certain organizations. The GDPR also does not allow consent to be subject to conditions, so including the consent requirement in your rental agreement would not be advisable, as your tenant would not be able to sign the lease – and therefore take over the property – without consent. You might consider issuing a separate consent document before the rental documentation begins and asking for clear consent for different processing methods. The processing of personal data is necessary because you have a rental agreement or license with the tenant and you both have to fulfill your obligations. The same applies when it is necessary to take certain measures before you contract it. Data protection is literally the system of legal control exercised over the processing and access to personal data stored electronically. In the United Kingdom, it was governed mainly by the Data Protection Act 1998. One. In the same way. You should treat each customer as an individual person.

There is absolutely no need to conclude new leases for the GDPR. Our old agreements still contained data protection guidelines on the back, which were not as detailed as they are today, but which in our opinion were sufficient to continue the rest of the lease. . . .